Venta4Net.com: Network Fax Software
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Compatible with Windows 8   Compatible with Windows 7
 

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Authorizing Users on the Server

The authorization of users on the server should be performed after the client ends are configured for operation with the server.

Start the program on the server. Make sure that the client parts of the program at users' computers are also running. Click the Admin. button to open the Administration window.

The information about all unauthorized users is displayed in the Users Waiting for Authorization table. To authorize a user, select the corresponding entry of this table. Prior to authorization it is necessary to assign appropriate rights to the selected user by selecting an appropriate category for him or her. User rights and categories are discussed in more detail below.

After the appropriate rights are established, click the Authorize button. The user record now appears in the Authorized Users table. The similar operation can be done for all the rest users. However, the number of client ends cannot exceed the maximum number of users, which is displayed at the top of the window. In the Demo version of the program the maximum number of users is two.

Not only the user name, but also some characteristics of his or her computer are stored on the server during the authorization procedure. Therefore some other user cannot connect to the server under the same user name. This implies that a repeated authorization procedure is required when the user changes the computer.

User Rights

User rights are assigned by the server administrator and can be changed by him or her at any moment. Let's consider the rights of a user in more detail.

The parameters that define user rights are grouped in the middle of the window. This group consists of the following parameters.

Manual message transceiving. Allows the user to receive and to send messages in manual mode at the established connection.

Task scheduling. Allows the user to schedule single messages.

Bulk message scheduling. Allows the user to schedule a group of messages at once. In other words, it allows creation of bulk message delivery tasks.

Entire schedule viewing. Allows the user to monitor the entire schedule. When the parameter is disabled, only the part of the schedule related to user's tasks is visible to the user.

Entire schedule editing. When the parameter is enabled, the user can edit any task of the schedule. When disabled, only personal tasks can be edited.

All incoming message receiving. When the parameter is enabled, the received messages are copied to the user's folder.

Messages dispatching. Allows the user to copy/move the messages to other authorized users.

Entire log book viewing. Allows the user to monitor the entire log. When the parameter is disabled, only the part of the log related to the given user's actions is visible to the user.

Log book editing. Allows the user to make changes in the log, for example, to delete records.

Server operations displaying. Allows the user to monitor a course of a session.

Server control. Enables users to turn on/off the following server activities from the client end:

  • Automated scheduled delivery;
  • Automatic sending of email notifications about incoming messages;
  • Automatic reception mode and its options (Announcement, Fax, Record, Caller ID).

Public phone book viewing. Allows the user to use public directories.

Public phone book editing. Allows the user to edit public directories.

In order to simplify users' rights assignment, several predetermined categories are established. Each of these categories integrates certain rights, which is convenient at a large number of users authorization. There are four conditional categories: the User, the Dispatcher, the Administrator and the Custom category. The selection of the first three categories automatically assigns a corresponding set of rights to the user. These sets cannot be changed. The selection of the Custom category allows selection of any combination of rights.

The set of rights that can be granted to each category is given in the table below.

User rights / Category

A

GA

D

U

Manual message transceiving

+

+

 

 

Task scheduling

+

+

+

+

Bulk message scheduling

+

+

+

+

Entire schedule viewing

+

+

 

 

Entire schedule editing

+

+

 

 

All incoming message receiving

+

+

+

 

Messages dispatching

+

+

+

 

Entire log book viewing

+

+

+

 

Log book editing

+

+

 

 

Server operations displaying

+

+

 

 

Server control

+

+

 

 

Public phonebook viewing

+

+

+

+

Public phonebook editing

+

+

+

 

Editing sender’s name

+

+

+

 

User Identification Number

A unique identification number is assigned to the user after the authorization. This ID number is displayed in the Number column of the authorized users table. This number is used afterwards by the program for user identification. It should be noted that deleting a user from the list of authorized users and then authorizing him again results in a new ID number.

Changing Authorized User Rights

To change user's rights, select the corresponding entry of the Authorized Users table. The Rights Assigned to User "<User Name>" title will appear at the user rights group of parameters. Make the necessary changes in the rights of the user and click the Apply button.

Repeated User Authorization

The repeated authorization can be required in case of a change of the user's computer. The data other than those at the primary authorization will be transferred to the server from the computer as a result of such a replacement, thus the user will not be authorized. At the same time such a user gets included in the list of users waiting for authorization. If you want to authorize the user repeatedly under the same identification number (for example, to give the user an opportunity to keep his or her log and the schedule), select the user in the Users Waiting for Authorization table and click the Authorize button. Then give an affirmative answer to the question to be asked by the program: User "<User name>" is already authorized. Overwrite?

User groups

Users can be united into groups. For instance, it may be useful for confidentiality purposes. Users in one group will not be able to access the information related to other groups. For example, if a user has the right to view the entire log book or view the entire schedule, he or she will only be able to see the part of the log book or the schedule that pertains only to users in the same group. The only exception is the users that have administrator's right. An administrator can view all the information in the log book or schedule, even if the user does not belong to any group.

Users can belong to several groups at the same time. In this case, they will be able to access the information related to all the groups they are part of.

Other users (those outside any groups) will have access to all the information according to their rights.

Multi-Line versions allow to assign lines to user groups. For example, if Group 1 can work with line 1, and Group 2 can work with line 2, all incoming messages from line 1 will be available to users of Group 1 only.

Editing groups

Choose the Groups tab in the Administration window.

To create a new group, press the image\add_group.gif button in the groups list. A new group will be added to the list. Specify its name and press Enter. If you are using a Multi-Line version, specify the lines to be assigned to this the group.

To add users to a group, press the image\add_group.gif button under the group users list. Choose the necessary users in the window that appears and press OK.
To remove users from a group, select them in the group list and press the image\del_group.gif button.
All changes pertaining to user authorization, changing their rights and editing groups come into force after the Apply button is pressed or the administration window is closed by pressing OK.

Additional categories

The predefined set of categories can be extended by custom ones. This may be useful if you need to authorize a large number of users with the same rights.

Category creation

Select the Categories tab in the Administration window.

The list of categories is filled with predefined categories by default. To create a new category, press the image\add_group.gif button. Edit the category name and press Enter. After that, assign rights to this category. A new category should have a unique set of rights, which means that you cannot create two categories with the same set of rights. Finish the process by pressing the Save button.

If you have authorized users with an identical set of rights, they will be automatically assigned to the created category.

Renaming and removing categories

To rename a category, select it in the list, click the left mouse button on the category name, edit the name and finish the editing process by pressing Enter.
To remove a category, select it in the list and press the image\del_group.gif button. Removing a category will not change the rights of those users that belonged to it. The Category field of these users will change to Custom.

Please bear in mind that you can only rename and remove user categories.

Editing category rights

You may want to edit category rights to change the rights of all users belonging to a specific category. Select the necessary category in the list and press the Edit button. Edit the category rights and press the Save button. If this category contains users, the program will prompt for a confirmation of your intention to change the rights of all users in this category. If you answer positively, the rights of all users in this category will be changed. If a negative answer is given, the rights will remained unchanged. However, the Category field of these users will change to Custom.

 

 
 

November 2 2016
Version 3.8 released with speech recognition support and T.38 fax protocol improvements.
More >>

December 22 2015
Version 3.7 released with improved compatibility with Windows 10.
More >>

September 11 2015
Version 3.6 released with a possibility to generate scheduled delivery queue from comma-separated text files (*.CSV).
More >>

December 17 2014
Version 3.4 released with Microsoft Speech Platform SDK 11 support for text-to-speech conversion.
More >>

October 15 2014
Venta4Net 3.3 released. In this version you can see thumbnails of incoming faxes directly in the client end main application.
More >>

January 23 2014
Venta4Net 3.2 with cloud services support has been released.
More >>

September 12 2013
Venta4Net 3.1 released.
More >>

August 15 2012
Venta4Net 3.0 with Internet telephony (VoIP) support has been released.
More >>


   
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