Installation of the server end
Download the trial version of Venta4Net Plus. Install the server end of the
program on the computer. It is recommended to install the program on the
computer the full version will be used on later on. However, you can
install it on a test computer for familiarization purposes.
Note that of you are using a firewall different from the standard Windows
firewall, you may see some windows saying that Venta4Net Server and
Venta4Net SMTP Server have been blocked. You need to allow the program to
access the network, otherwise the normal operation of the program will be
impossible.
Configure the necessary incoming mail parameters of the server
as described on the “Configuring incoming and
outgoing email settings” page. This is done to ensure that the program can
receive and process mail from email users. If you plan to create a separate
subdomain for an SMTP server and incoming mail, you can leave it for later. The
values of the “Domain name” and “Service
prefix” fields on the “Mail server – Incoming email”
tab can be left blank. You can also edit the value of the “Allowed file
extensions for file attachments” field by adding new or removing
unnecessary extensions from it.
Configure outgoing mail parameters as described on the “Configuring incoming and outgoing email settings”
page. This is necessary for allowing the program to send email notifications to
email users. Enter the same settings you use in your email client and specify
the name of the SMTP server that will be used for sending emails. If your SMTP
server requires authentication, enter the login (for instance, the one you use
for your email account) and password. Check the “Deliver immediately
after receiving message” box.
Authorize at least one email user (yourself in this case) as described on the “Authorization of email users” page by
specifying your email address.
Make sure that all the necessary applications are installed on the computer. For
instance, if you are going to let users send messages with MS Word attachments,
this program (Word) must be installed on the computer running the Venta4Net Plus
server.
This concludes the description of the most important settings for receiving and
sending email messages. We have not yet touched upon the server settings related
to the communication between modems and the server. The trial version does not
use a modem – it only imitates message transmission and reception.
Testing the server configuration for outgoing mail
Open the “Mail server – Outgoing email” tab in the settings
window. Make sure that all the necessary parameters of the SMTP server are
specified correctly. If you created several SMTP servers that clients can
connect to, don’t forget to click “Apply” after changing the
server. Once done, click the “Test” button. The
“From” field in the opened window will be filled with the value
specified in the “Notifications originating email address”
parameter on the “Mail server – Incoming email –
Notifications”. If the value is incorrect, you can edit it. Enter the
recipient’s email address into the “To” field and click
“OK”. The program will attempt to send a message to the
specified address. If the settings were correct, the program will show a
corresponding message. Check the mailbox you sent a message to. If the message
is there, the test can be considered successful.
If the program reports an error, it means that some of the settings are
incorrect. Studying the contents of the testsmtp.log file may help you determine
what’s causing the problem. The file is located in the data folder ("File – Open
data folder") in the \LOGS subfolder.
Testing the server configuration for incoming mail
Use your email program to send a message to test@mydomain.com, where the name of
the subdomain is the value specified in the “Domain name”
parameter on the “Mail server – Incoming email” tab. If you
receive a response from Venta4Net Plus informing you that the message had no
files attached, consider the test successful.
Testing the conversion of attachments into the facsimile format
Open the “Mail server – Incoming email” tab. Edit the
“Allowed file extensions for file attachments” parameter.
Specify the extension of the files that will be allowed for processing on the
server. Make sure that corresponding applications associated with these file
types are installed on the server. For instance, if you need to send DOCX files,
MS Word of a corresponding version must be installed on the server.
Note that some documents and graphic files can be converted
directly without using third-party applications. For example, the program
supports TXT, RTF and HTML documents, as well as graphic files of several
formats. This is defined on the “Fax - Conversion” tab.
Use your email application to create a new message, attach a document file of an
allowed format and send it to test@fax.mydomain.com. You should
receive a reply shortly containing the same file converted into the facsimile
format.
Testing scheduled email delivery
Create a message following the above example, but don’t send it to
test@fax.mydomain.com. This time, specify an arbitrary phone number, such as
123-4567@fax.mydomain.com. Send the message and wait until you receive a
notification that a task has been successfully scheduled. You will soon receive
another message informing you that the message has been successfully sent to the
recipient. The “transmission” process can be visually
observed in the program interface.
Note. Make sure that the “Broadcast” button in
the main application of the server is pressed (it is pressed by default).
Otherwise, your document will not be sent.
Connecting additional email users
All right, you have made sure everything is working fine. It’s time to authorize
a couple of users and teach them how to send faxes. Ask them to fax you some
typical documents that they will need to send on a regular basis. Make sure the
source documents are converted and sent.
Connecting client end users
In some situations, it is impossible to install an application needed for
converting documents into the facsimile format (for instance, an accounting
program). In this case, the user will need to install the client end of the
program. Do it using the same installation file used for installing the server
end. Authorize the user as described in the “Authorization of client end
users” section.
Note that the total number of authorized users (client end
and email) in the trial version cannot exceed 3.
Installation of the full version
After you purchase the commercial version, you can install the server end of the
program right over the server end of the trial version. The previously
configured settings will be completely preserved. Configuration of modem
settings is described in the “Getting started” help section.
Enjoy using our program!
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