Network Fax Software
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Getting started

The program utilizes the TCP/IP protocol, therefore this protocol must be configured in the network.

Configuring the Server

The program utilizes the TCP/IP protocol, thus after the installation of the server end you need to make sure that the default port number selected in the program is not used for other purposes. To do so, open the settings window (press F2 key), select the Server - General tab and change the Port setting value if necessary. Please keep in mind that changing this setting value requires changing the corresponding setting values in all client programs.

After the first start, the program will automatically open the settings window on the Connection – General tab.

If you want to use Internet telephony for sending and receiving messages, check the use Internet telephony option.

If you intend to use a modem to send and receive messages, check the use public switched telephone network (fax modem) option.

Program settings

Public switched telephone network (PSTN)

Modem Selection

On the first loading, the program would automatically open the Connection – General tab of the Program Settings window.

Make sure that the modem you intend to use is selected. Sometimes several modems are installed in a system. In this case select the modem, which you will use in Venta4Net. Even if you really have only one modem, there can appear to be several modems installed in a system. This can happen if you have replaced or reinstalled a modem.

Voice command set selection

After the modem is selected, open the Connection - Modem tab.

If you have an external modem, turn it on. Click Detect button for the program to detect your modem command set automatically. If it is unable to do that, try selecting the necessary command set from the list (if you are sure about it). If your modem does not support voice functions, select None.

To save settings, click OK.

To gain a deeper understanding of your modem, we strongly recommend you to study the Features of certain modems section.

Should you have any questions about using the program and you cannot find answers in the Help file, please read the If you have questions section and follow the recommendations provided in it before contacting the developers.

Internet telephony  

When working in a VoIP environment, Venta4Net acts as a client application communicating with an IP telephony server. IP telephony servers may be purely corporate (serving the needs of a specific company) or public (providing access to IP telephony services to everyone for a fee).

If you have access to a corporate IP telephony system (you may have heard terms like IP-PBX, softswitch and so on), contact the IP server administrator for help with Venta4Net configuration.

Organizations providing access to IP telephony services for a fee are called Internet telephony service providers (ITSP), VoIP telephony service providers or simply Internet telephony services. Many Internet service providers (ISP) own an IP telephony server and offer these services as well. However, there are services that focus exclusively on Internet telephony – such as (www., for instance.

In order to work via an ITSP server, you will need to activate the service (as a rule, sign up on the provider’s website), get your account details for connecting to the server (login, password, sometimes a few additional parameters). After that, you will need to enter these details in the program. Some providers offer (as part of a service package or as an extra option) a phone number for incoming calls. This number is often used as your account login.

Creating an account

In the settings window, open the IP telephony – Accounts tab. Click the Add button and fill out the following fields in the new window.

Name. Enter any text – for instance, your provider’s name.

SIP server host name or IP address. Specify the name of the server the program will connect to (or its IP address). This information is usually provided by the server (or ISTP) administrator. For instance, if you are using Callcentric.

Port. The default value is 5060. Do not change unless absolutely necessary.

SIP ID or user name. Enter the SIP ID or login that you received.

Password. Enter the password you received.

Authentication name. Specify this parameter if it’s provided in the instructions you received.

Outbound proxy server. Specify this parameter if it’s provided in the instructions you received.

Local address. If you computer has several network interfaces, specify the IP address of the one that should be used for communication with the IP telephony server.

Protocol. Select the protocol that the program will use to exchange data with the provider. SIP is used by default.

Maximum number of simultaneous connections. This value may be less or equal to the number of lines. Not all IP telephony servers support simultaneous connections.

Disable T.38 protocol. Some providers and corporate IP telephony systems do not support the T.38 protocol. In such cases, "passthrough" fax transmission via the G.711 voice codec is used. As a rule, this transmission method is selected automatically. However, in a number of situations it is advised to forcefully disable the use of the T.38 protocol with the help of this option.

Make sure that the flag opposite the Use option is set and click OK.

There may be more than one account. You can also sign up on several IP telephony servers. To add extra accounts, repeat the steps described above for every additional account you need.

Editing an account

Select the account you need to edit and click the Edit button. Make the necessary changes in the newly opened window and click OK. To delete an account , click the Delete button and confirm deletion.

Configuring the routing rules

As a rule, when IP telephony is used, the cost per minute may differ depending on the call destination. Calls to certain cities and/or countries may be cheaper when made through a specific account. Let’s use an example. Suppose that you have two accounts with two different IP telephony providers – ITSP1 and ITSP2. Assume that it’s cheaper to use ITSP1 for calls to Washington, D.C., New York and Germany, and the second one is better for all other destinations. If you want the program to automatically select the most suitable ITSP, you need to properly configure the routing rules.

In the Routing rules list, select ITSP1 and click the Edit button on the right. In the newly opened window, fill out the First digits of the number (e.g. country and area codes) list according to the following rules. Each line of the list must contain a country code (and an area code, if needed). For New York, for instance, you need to enter 5 numbers: 1212, 1718, 1917, 1347 and 1646, where 1 is the country code for the US and Canada, and 212, 718, 917, 347 and 646 are New York City codes). For Washington D.C., enter 1202, and for Germany, enter the country code only – 49. The resulting list will look like this:


Uncheck the Other numbers parameter. This is done to make other destinations unavailable through this operator. Click OK. The list of rules will look as follows.

If you need to specify the full number and not its initial digits only (for instance, for an internal PBX), you should enter the equals sign before the number. For example, 101 as a full number should be entered as:


If for any reason you need to disable the T.38 protocol for a specific number, add the following parameter to the record:


This will instruct the program to use the G.711 passthrough protocol instead of T.38.

Sometimes, you need to remove one or several initial digits from the numbers you dial. To do that, enter the initial digits of the number and then the number of digits to be removed through a slash sign. For instance:



In the first case, all numbers starting from 9 will lose it. In the second example, all numbers starting with 001800 will lose the initial zeros.

Please note that rules are processed in the order of their appearance on the list. If necessary, you can change it by selecting a record and using arrows on the sides of the list to move it up or down.

This concludes he configuration of the routing rules.

Next, do the following steps.


Configure the Client End for operation with the Server

Authorize users on the Server

Venta4Net Plus

System deployment recommendations

Authorization of email users

Authorization of client end users

Configuring incoming and outgoing email settings



October 29 2018
Version 3.10 released with with various stability and compatibility fixes.
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November 2 2016
Version 3.8 released with speech recognition support and T.38 fax protocol improvements.
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December 22 2015
Version 3.7 released with improved compatibility with Windows 10.
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September 11 2015
Version 3.6 released with a possibility to generate scheduled delivery queue from comma-separated text files (*.CSV).
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December 17 2014
Version 3.4 released with Microsoft Speech Platform SDK 11 support for text-to-speech conversion.
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October 15 2014
Venta4Net 3.3 released. In this version you can see thumbnails of incoming faxes directly in the client end main application.
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January 23 2014
Venta4Net 3.2 with cloud services support has been released.
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September 12 2013
Venta4Net 3.1 released.
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August 15 2012
Venta4Net 3.0 with Internet telephony (VoIP) support has been released.
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